OOH/111 Managers will get summary emails of any applicants. The quickest way to process these is to go to the "Manage Shift Applications" page (or you can navigate to the specific day view of the shift and manage from there if you prefer).


Managing Shift Applications

  1. Navigate to "OOH / 111 Tools" in the Main Menu
  2. Select "Manage Shift Applications"
    • This page will amalgamate all shifts into a single page in chronological order (closest to today's date first)
    • You can filter to show remote shifts only or specific location(s) only by clicking on "Add Filters" selecting any one or multiple locations then clicking apply.
    • All applicants for each shift will display in the bottom of each of the shift tiles.
    • You can view their name, that they are in the Welsh MPL (Medical Performers List), their Application Note (grey if they didn't enter anything) and Portfolio documents (grey if they haven't uploaded anything).

Applications can be withdrawn by Locums at any time (and will show as Withdrawn/Accepted Elsewhere instead of the Accept/Reject Buttons)


To Accept, select the green "Accept" button, this will;

  1. Accept this locum and cannot be un-done. You can still Cancel the Shift if required even after accepting.
  2. Accepted Locum GPs will be immediately emailed, as are any who are rejected. For multiple shifts, you can accept multiple Locum GPs until all the shifts are filled.
  3. All other applicants (unless multiple are required) will be rejected but still be visible for you in the 'View Shift Details' page. (If they could be onboarded for future work for example)


To Reject, select the red "Reject" button, this will;

  1. Reject that Locum, they will be immediately notified in dashboard they have been rejected from that shift
  2. Not impact any other applicants for the shift.

We recommend processing shifts with only one applicant first in case they have applied to multiple shifts at the same time (which might have alternative applicants)




Have we missed something you want to know? Have any feedback or still confused? 

Get in touch with our Support Team: support@gpwales.co.uk or 0333 0111 899